South Pasadena Mailing Labels and Spreadsheet Radius Map | Property Owner and Occupant Map and List

Product Includes: (Mailing Labels and Spreadsheet)

• Two (2) sets of adhesive address labels
  
• One (1) photocopy of the labels
• Mailing labels include both property owners and occupants
• A Radius Map which identifies all the parcels 
• An electronic files (Microsoft Excel) Spreadsheet
• Notarized declaration

Note: Select 300' Package for Design Review Board, 100' Package for Sign Permit
The following applications require Mailing Labels and Spreadsheet

CONDITIONAL USE PERMIT
ADMINSTRATIVE MODIFICATION APPLICATION
DESIGN REVIEW – COMMERCIAL/NON-RESIDENTIAL/SIGNS
HILLSIDE DEVELOPMENT PERMIT

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All projects reviewed by the Cultural Heritage Commission (CHC) require a
10-day public notification that will be conducted by the Planning Division. The applicant shall provide mailing labels upon submittal of application. The City strongly recommends that applicants utilize a mapping company to prepare the mailing labels; a list of mapping companies is available from the Planning Division for informational purposes only (The City does not recommend or endorse any of these companies). Please provide the following:
• Two (2) sets of adhesive address labels on an 8-1/2” x 11” sheet
• One (1) photocopy of the labels.
• The mailing labels must list both the property owners and occupants (if not owner-occupied) of every parcel which falls within a 300’ radius (100’ for signs) of the project site (as measured from the corners of the subject parcel).
i. Note: Labels for occupants do not need to include the occupant’s name because this
information is usually not available; these can simply state “Occupant” and address. If
possible, the labels should be cross-referenced to the radius map (by numbering each
parcel or listing the Assessor’s Parcel Number on each label.
• A radius map which identifies all parcels falling within a 300’ radius (100’ for signs) of the project site.
• An electronic file that contains a spreadsheet on Microsoft Excel listing the following information in separate columns: a) Property Owner, b) Occupant, c) Property Owner Address, d) Occupant Address – including Unit Number. Planning Staff will use the spreadsheet to perform a mail merge with Microsoft Word.
• A notarized declaration (provided by the Planning Department) from the company/individual that prepared the mailing labels stating the source of the property information, and how recently this was updated.

Radius Map Detailed radius map (100 ft or 300 ft as required) prepared using the official Los Angeles County Assessor parcel maps. The radius is measured from the exterior boundaries of the subject parcel to the exterior boundaries of surrounding parcels. Every parcel within the notification area is outlined and numbered for easy cross-reference with the ownership list.

Ownership List Comprehensive list of all property owners and occupants within the required radius, sourced from the latest available Los Angeles County Assessor’s roll. The list is provided both as part of the Excel spreadsheet and on the mailing labels.

Mailing Labels Two (2) complete sets of typed, peel-off adhesive mailing labels on 8½″ × 11″ sheets. Labels include owner name and mailing address, occupant (or “Occupant” when name is unavailable), and Assessor’s Parcel Number (APN). Labels for the applicant/representative are also included.

Spreadsheet Microsoft Excel file with separate columns containing:

1. Property Owner Name 
2. Owner Mailing Address 
3. Occupant Name (if different) 
4. Occupant Mailing Address (including unit number when applicable) 
5. Assessor’s Parcel Number (APN)

Notarized Declaration Fully completed and notarized Declaration and Certification of Property Owners and Occupants stating the source of the data, measurement method, and recency of the records. Express Mapping prepares and notarizes this document for you.

See image(s) for details.